Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring a warm, professional, and efficient experience. You will manage a variety of administrative tasks that keep our office running smoothly, support team members with their daily needs, and uphold excellent customer service standards. This position offers an exciting opportunity for someone eager to showcase their organizational skills, technical proficiency, and friendly demeanor in a fast-paced environment.
Duties
- Greet visitors and clients with professionalism and courtesy, providing excellent front desk customer support
- Answer multi-line phone systems promptly and direct calls accurately using proper phone etiquette
- Manage calendar appointments, schedule meetings, and coordinate conference room bookings using productivity software such as Microsoft Outlook and Case Management Software
- Perform data entry tasks with high accuracy into FileVine, spreadsheets, and other office management systems
- Maintain organized filing systems—both physical and digital—ensuring easy retrieval of documents and records
- Assist with bookkeeping duties including invoicing, billing, and basic financial record keeping using QuickBooks or similar software
- Support office management activities such as ordering supplies, managing correspondence, proofreading documents, and supporting special projects
Skills
- Proven experience in office management or administrative roles with strong clerical skills
- Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook), and productivity software
- Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively
- Exceptional customer service skills coupled with professional phone etiquette on multi-line systems
- Bilingual abilities are highly desirable to assist diverse clients and team members effectively (Spanish preferred)
- Technical proficiency in data entry, proofreading, filing systems, calendar management, and general office procedures
- Previous experience as a legal receptionist or personal assistant is a plus but not required
Join us in creating a welcoming environment where efficiency meets friendliness! This paid position is perfect for motivated individuals who thrive on multitasking, supporting teams, and delivering outstanding service. We value your skills and dedication as you help keep our office organized, productive, and inviting for everyone who walks through our doors.
Pay: From $12.00 per hour
Benefits:
Application Question(s):
- What do you bring to this position that is different from the other applicants?
Language:
Location:
- Franklin, TN 37067 (Preferred)
Work Location: In person
