We are seeking a detail-oriented and proactive HR Assistant – Onboarding & Compliance to support our growing team. This role is key to ensuring new hires are onboarded efficiently, accurately, and in full compliance with federal, state, and client requirements. The ideal candidate is fast on a computer, thrives on accuracy, and understands the importance of both following processes and finding ways to improve them.
Bilingual fluency in English and Spanish is a strict requirement for this position — no exceptions.
This is a fully on-site, salary-based role — not a standard 9-to-5 desk position. Flexibility is expected, as work demands may occasionally extend beyond normal hours, and some travel may be required in the future.
Because we operate in a high-turnover industry, onboarding is a daily, high-volume process. You will be managing multiple new hires at once, moving quickly while staying accurate, and ensuring clear communication with candidates, supervisors, and internal teams. Staying on top of details, deadlines, and updates is absolutely critical to success in this role.
Key Responsibilities:
- Manage onboarding from offer acceptance through day one, ensuring all required documentation is completed correctly and on time.
- Process and verify Form I-9 and maintain compliance with E-Verify.
- Audit new hire files and onboarding workflows to ensure accuracy and adherence to legal and company standards.
- Support recruiting activities including posting jobs, coordinating interviews, and tracking candidate pipelines.
- Assist in the development, rollout, and enforcement of HR policies and procedures.
- Maintain employee records with strict confidentiality.
- Partner with supervisors and hiring managers to anticipate needs, communicate status updates, and resolve onboarding issues quickly.
- Identify inefficiencies or compliance risks in the onboarding process and recommend improvements.
- Provide support for other HR functions such as benefits enrollment, training, and employee relations as needed.
Qualifications:
- 1 year of HR, recruiting, or onboarding experience preferred.
- Strong computer skills and ability to learn HRIS/ATS systems quickly.
- Knowledge of basic HR policies and employment regulations.
- Exceptional attention to detail with a high degree of accuracy and urgency.
- Strong communication and organizational skills.
- Ability to manage high-volume onboarding with speed and accuracy.
- Comfortable working in a fast-paced environment with shifting priorities.
- Willingness to work flexible hours and travel if required.
- Fluency in both English and Spanish is mandatory. Multiple languages is a plus.
What We’re Looking For:
- Someone who understands that HR is about both compliance and people.
- A professional who thrives in a high-volume, fast-paced environment and doesn’t get flustered by competing priorities.
- Someone who values communication and follow-through — ensuring no candidate or task falls through the cracks.
- A quick learner who thrives in systems, processes, and technology.
- A team player who respects the importance of deadlines and confidentiality.
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Work Location: In person
